Plan your transport
A delivery note should state sender, recipient, order or project number, number of packages and a short description of contents. Decide how many copies are needed and who signs which. For confidential shipments, the delivery note can carry a neutral description while the detailed contents list goes to the recipient separately. Which further documents are needed, for example for cross-border shipments, should be clarified with your shipping or customs department; we plan the transport on that basis.
Sample contents of a delivery note
Sender and recipient with contact, date, order or project number, number and IDs of packages, short neutral description of contents, a field for date, time, name and signature at handover, and a field for remarks. Most shipments need nothing more.
Documents for cross-border shipments
Within the EU, goods in free circulation usually need only a delivery note, invoice or pro-forma invoice and a consignment note. For destinations outside the EU, such as Switzerland or the United Kingdom, customs documents are added. For samples and exhibits that are to come back, an ATA Carnet can be a solution – clarify this with your customs office.
What matters
- Put project number and package count on the delivery note
- Decide number of copies and signatories
- Send a detailed contents list separately if needed